Privacy Policy

Privacy Policy for UNCTAD Image Library

Effective Date: 1st October 2024 

The United Nations Conference on Trade and Development (UNCTAD) is committed to safeguarding the privacy of users of the UNCTAD Image Library website (the “Library”). This Privacy Policy outlines how we collect, use, and protect personal data in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

By using the Library, you agree to the terms outlined in this Privacy Policy. If you do not agree with these terms, please refrain from using the Library.

1. Data Controller

UNCTAD, located at [Insert UNCTAD Address], is the data controller responsible for processing personal data collected through the Library.

2. Personal Data Collected

We collect the following types of personal data from users of the Library:

• Anonymous Usage Data: Non-registered users may browse the Library without providing any personal information. However, anonymous usage data such as IP addresses, browser types, pages visited, and time spent on the site will be automatically collected to improve user experience and website functionality.

• Registered User Data: For users who register to access restricted galleries and features, we collect the following personal information:

  • Name
  • Email address
  • Username
  • Password (encrypted)
  • Any additional information provided during the registration process

• Activity Data: For logged-in users, we collect detailed browsing and action history, including:

  • Images viewed and downloaded
  • Pages visited
  • Time and date of actions on the Library

3. Legal Basis for Processing Personal Data

We process personal data based on the following legal grounds under the GDPR:

• Consent: By registering for an account or using the Library, you consent to the processing of your personal data as described in this policy.

• Legitimate Interests: We process anonymous usage data to enhance website functionality, security, and user experience. We also maintain logs of user activity to prevent misuse of our services and to ensure compliance with our Fair Use Policy.

• Compliance with Legal Obligations: In some cases, we may be required to process personal data to fulfill legal obligations under applicable laws and regulations.

4. How We Use Personal Data

The personal data we collect is used for the following purposes:

• To Provide Access: We use personal data from registered users to grant access to restricted galleries and manage accounts.

• To Improve Services: Anonymous usage data and activity data are analyzed to improve the content, functionality, and user experience of the Library.

• For Security and Fraud Prevention: We monitor user activity to detect and prevent misuse, including excessive downloading or non-compliance with the Library’s Terms and Conditions.

• Communications: We may use registered user information to send important service updates or administrative notifications related to the Library.

5. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this policy or as required by applicable laws. Registered user data may be retained until the user deletes their account, after which we will securely delete or anonymize the data.

6. Data Sharing and Transfers

We do not share your personal data with third parties except under the following circumstances:

• Service Providers: We may engage third-party service providers to assist with website hosting, maintenance, and analytics. These service providers are contractually obligated to protect your data and use it only for the purposes we specify.

• Legal Requirements: We may disclose personal data when required by law or in response to a valid legal request from public authorities, including to meet national security or law enforcement requirements.

7. International Data Transfers

As an international organization, UNCTAD may transfer personal data outside the European Economic Area (EEA) in connection with its operations. In such cases, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses or other lawful transfer mechanisms under the GDPR.

8. Your Rights Under the GDPR

As a user, you have the following rights with respect to your personal data:

• Right to Access: You can request access to the personal data we hold about you.

• Right to Rectification: You have the right to request corrections to inaccurate or incomplete personal data.

• Right to Erasure: You can request the deletion of your personal data when it is no longer necessary for the purposes it was collected or when you withdraw your consent.

• Right to Restrict Processing: You can ask us to restrict the processing of your personal data under certain conditions.

• Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.

• Right to Object: You may object to the processing of your personal data where such processing is based on legitimate interests or for direct marketing purposes.

To exercise any of these rights, please contact us at [Insert Contact Email].

9. Security Measures

We take appropriate technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction. These measures include encryption, access controls, and regular security audits.

10. Cookies and Tracking Technologies

The Library uses cookies and similar tracking technologies to enhance user experience and gather anonymous usage data. You can manage cookie preferences through your browser settings.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or our data processing practices. Any changes will be posted on this page, and where appropriate, we will notify registered users.

12. Contact Information

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at help@unctadmedia.org